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Service Provided
<br />ICF proposes a comprehensive suite of services tailored to meet the City of Santa Ana's needs for transitioning to an
<br />electrified fleet and supporting infrastructure, as outlined in their Request for Proposals (RFP) 24-002.Our approach
<br />is designed to address the city's objectives through a structured, six -task framework, ensuring a smooth transition to
<br />electric vehicles (EVs) and the establishment of a sustainable, efficient charging infrastructure.
<br />Task 1— Project Kick -Off initiates the project with a thorough kick-off meeting, ensuring that ICF's team aligns with
<br />key City Staff on the projecfs scope, timeline, key milestones, potential technical issues, relevant regulations, and
<br />responsibilities. This initial step will set the foundation for a collaborative effort, refining the project schedule to meet
<br />the city's needs and expectations effectively.
<br />Task 2 — Review of Policies, Documents, and Existing City Fleet and Infrastructure involves a comprehensive
<br />review of current policies, documents, and data related to the city's fleet and infrastructure. ICF will assess these
<br />materials to understand the baseline from which the electrification efforts will be launched. This task ensures that the
<br />electrification plan is built on a solid understanding of existing conditions and practices, allowing for targeted
<br />improvements.
<br />Task 3 — Electric Vehicle and Charging Station Assessment focuses on evaluating the current state of the city's
<br />fleet and its charging infrastructure. ICF will work closely with City staff to collect the necessary fleet, EV
<br />infrastructure, and facility information, analyze vehicle usage patterns, maintenance practices, and existing fleet
<br />policies. ICF will then leverage our extensive experience and expertise along with our proven analytical tools,
<br />including our PowerGuide and FleetCHARGE models, to craft a customized fleet transition strategy and robust EV
<br />infrastructure plan tailored for the City of Santa Ana fleets. Through PowerGuide, ICF will analyze each vehicle in
<br />the current fleet and will recommend an equivalent EV, provided such an option is available and can meet the
<br />operational and financial constraints provided by the City. The fleet transition assessment will also consider factors
<br />such as SCAQMD compliance and CARB regulations, ensuring the proposed plan puts the City on a cost-effective
<br />compliance pathway with these regulations. Next, using FleetCHARGE, ICF will conduct an in-depth analysis to
<br />determine the optimal number, type, and location of charging stations, including detailed cost assessments and
<br />deployment schedules. Importantly, this detailed technical assessment will be accompanied by a specific timeline
<br />and funding strategy, providing the City with a clear, structured pathway to achieve their fleet electrification goals
<br />efficiently and effectively.
<br />Task 4 — Development of City Fleet Policies & Standards entails collaborating with City Staff to refine and develop
<br />fleet policies and standards that support the electrification goals. The focus will be on creating adaptable, forward -
<br />looking policies that facilitate efficient fleet management, compliance with environmental regulations, and the
<br />adoption of clean transportation technologies. ICF will leverage its expertise to present information on existing policy
<br />gaps, federal and state mandates, and future industry developments. This will culminate in drafting fleet policies that
<br />will equip the City with the tools necessary for a sustainable fleet transformation, focusing on the operationalization of
<br />these policies to achieve cost savings, efficiency improvements, and a reduced carbon footprint, all while navigating
<br />the complexities of vehicle electrification and regulatory compliance..
<br />Task 5 — Workforce & Staffing Levels addresses the human element of the electrification process. ICF will evaluate
<br />current staffing levels and training needs to ensure the city's workforce is equipped to manage, service, and repair
<br />the electrified fleet and its supporting infrastructure. Recommendations will be made for technical and professional
<br />development, along with a detailed labor cost analysis for EV maintenance. This is to ensure that City can minimize
<br />operation disruptions, optimize efficiency, and ensure the successful implementation of the Master Plan.
<br />Task 6 — Fleet Electrification & Vehicle Charging Master Plan is the culmination of the project, where ICF will
<br />integrate all information gathered and developed in the previous tasks into a comprehensive Master Plan. This plan
<br />will outline strategies for fleet electrification, charging infrastructure development, budget analysis, and incentive
<br />program identification. The plan will also include workforce recommendations and an executive summary,
<br />accompanied by a detailed PowerPoint presentation for city stakeholders.
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