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5. PROGRAM COORDINATION <br />a. The City Manager or his or her designee shall monitor the Immigrant Defenders' <br />progress and performance of this Agreement. <br />b. Immigrant Defenders shall assign a Program coordinator ("Immigrant Defenders <br />Coordinator") who shall have overall responsibility for the performance of this <br />Agreement by Immigrant Defenders. Should circumstances or conditions <br />subsequent to the execution of this Agreement require a substitute Immigrant <br />Defenders Coordinator, Immigrant Defenders shall notify City immediately of such <br />occurrence. Immigrant Defenders' staff shall cooperate fully with the City with <br />respect to all matters related to this Agreement. <br />Immigrant Defenders' staff shall attend meetings as required or requested by City. <br />6. IMMIGRANT DEFENDERS' FISCAL RE,PONSIBILTIES; RETENTION OF <br />MATERIALS <br />a. General Fiscal Responsibilities of Immigrant Defenders. Immigrant Defenders <br />shall: <br />If applicable, appoint and submit to the City, the name of a fiscal agent, who <br />shall be responsible for the financial and accounting activities of Immigrant <br />Defenders, including the receipt and disbursement of the Funding <br />installments. <br />ii. Establish and maintain a system of accounts for the Funding that shall be in <br />conformance with generally accepted accounting principles. Such system <br />of accounts shall be subject to review and approval of the City. <br />iii. Document all costs by maintaining complete and accurate records of all <br />financial transactions, including but not limited to contracts, invoices, time <br />cards, cash receipts, vouchers, canceled checks, bank statements and/or <br />other official documentation evidencing in proper detail the nature and <br />propriety of all charges. <br />iv. Submit to the City at such times and in such forms as the City may require, <br />such statements, records, reports, data, and infonnation pertaining to <br />matters covered by this Agreement. <br />b. Records of Immigrant Defenders <br />i. Immigrant Defenders shall maintain records of all matters related to this <br />Agreement including, but not limited to, books, financial records, <br />supporting documents, statistical records, personnel records, property <br />3 <br />