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DocuSign Envelope ID: E1071 D5D-DF7F-4608-B2B7-67AAA5BCB785 <br />City of Santa Ana <br />JP2017-GF1 <br />Exhibit D <br />California Volunteers - Reporting (Metrics, Deadlines and Process), Invoicing, <br />Service Events and/or Member Convenings, Programmatic and Fiscal Document <br />Retention <br />Grantees have the discretion to invoice monthly or quarterly. If monthly, invoices <br />should be submitted by the 15+h of the following month. If quarterly, invoices <br />should be submitted no later than the due date identified in the reporting <br />deadlines above. <br />Service Events and/or Member Convenings: <br />Grantee agrees to host at least two service events and/or member convenings <br />per calendar year at the direction of California Volunteers. <br />Programmatic and Fiscal Document Retention <br />In line with State requirements regarding record retention, grantees are required <br />to maintain all documentation, programmatic and fiscal, pertaining to this <br />contract for a period of five years after the close out the contract and the <br />payment of the final invoice. The grantee is required to maintain books, records, <br />documents, and other evidence pertaining to the reimbursable costs and hold <br />them available for audit and inspection by the State for the five years following <br />the close out of the contract and payment of the final invoice. These retention <br />requirements pertain to all contracts associated with this program, regardless of <br />funding source. <br />