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Janitorial Services at Various City Locations <br />September 17, 2024 <br />Page 2 <br />4 <br />5 <br />2 <br />7 <br />The Request for Proposals (RFP) No. 24-076 was issued on June 4, 2024 on the City’s <br />online bid management publication system, PlanetBids. A summary of vendor <br />participation is as follows: <br />219 Vendors notified <br />31 Santa Ana vendors notified <br />61 Vendors downloaded the bid packet <br />14 Bids received <br />1 Bid received from Santa Ana vendors <br />Proposals were solicited, opened on July 2, 2024, and evaluated. Fourteen (14) <br />proposals were submitted by the RFP deadline and 11 were determined to be <br />responsible, responsive to the specifications, and met the City’s requirements. The <br />proposals submitted Coastal Building Services, Inc., So Cal Cleaner, and UBM <br />Enterprises, Inc. were deemed non-responsive due to submitting a proposal without <br />required documents specified in the RFP. An evaluation committee reviewed and rated <br />the proposals according to the criteria listed in the RFP. The results of the evaluation <br />are as follows: <br />Firm Location Rank <br />Valley Maintenance Corporation Santa Fe Springs, CA 1 <br />ABM Industries, Inc.Tustin, CA 2 <br />Universal Building Maintenance, LLC Santa Ana, CA 3 <br />Jonco West Corona, CA 4 <br />Guaranteed Janitorial Service, Inc.Chino, CA 5 <br />CCS Facility San Diego, CA 6 <br />Pride Industries One Roseville, CA 7 <br />Uniserve Facilities Services Commerce, CA 8 <br />JJ Property Maintenance Network, Inc.Pasadena, CA 9 <br />Premier Property Preservation West Hill, CA 10 <br />Mission Building Services Riverside, CA 11 <br />Staff recommends awarding an agreement to the highest ranked firm, Valley <br />Maintenance Corporation (Exhibit 1), that has the expert skills, knowledge, and <br />experience to accomplish the City’s objective to provide clean facilities for both the <br />public and City staff. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with the action. <br />FISCAL IMPACT <br />Funds are budgeted and available in FY 2024-25 for this expenditure. Funds will be <br />budgeted in future fiscal years for City Council consideration. <br />  <br />  <br />City Council 13 – 2 9/17/2024