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BOWERS MUSEUM Public Relations All printed materials, media announcements and other public relations communiqués relating to the event are subject to the approval of the Museum before they are in the final printing and/or distribution stages. If materials such as facility maps are requested with advance notice the Museum will endeavor to provide such material as is available. Staffing Catering, decorating, audio/visual equipment and coordination are not part of the basic Facility Rental Agreement and must be arranged directly with the provider of such services and paid in accordance with their policies. As part of the facilities rental fees, the Museum provides security (Museum's entire building& Courtyard) and custodial staff appropriate to the event. Catering and Alcoholic Beverages The Museum reserves the right to determine the areas where food and drink service is permitted. All food and alcoholic beverages will be made available to the renter via the Museum's restaurateur, Tangata, and catering staff. All catering costs are separate from Museum charges. For Food and Beverage please call Patina Catering, at 714-567-3630. Catering professionals only provide service of alcoholic beverages. Alcoholic beverages may not be served to minors. The general sobriety of guests is the responsibility of the renter. Public intoxication or other disorderly conduct, which jeopardizes the Museum, will not be tolerated and will be dealt with by the Museum Security staff. The service of red wine and grape juice at any event in carpeted mow areas of the facility is prohibited. Food and beverage is prohibited in the Auditorium, art galleries, Green Room, and Hsu Gallery. Smoking is also prohibited on the Museum grounds. Set-Up.Decorations and Entertainment The Museum requires 48-hour notification of any event changes. On the day of the event, set-up must begin no earlier than 4:00 p.m., unless previously approved by the Museum. All deliveries must be scheduled with the Special Events Department two (2) weeks in advance. For Events that take longer than (2) hours to set-up (or 3 hours for proms and weddings), an additional fee will be charged. For Vendors such as Bands, DJ's, Photo Booths, etc. a certificate of insurance is required. Please ask Vendors that need tables set up to place their decor to come at least 45 minutes after the setup start time. Initial Rules to follow: Nothing can be taped,, stapled, nailed or attached to any part of Museum property, only freestanding equipment or decorations may be used. This equipment must be itemized and a copy presented to the Special Events Department prior to the date of the event. ALL DECOR AND/OR EQUIPMENT MUST BE PICKED UP THE NIGHT OF THE EVENT UNLESS SPECIAL ARRANGEMENTS ARE MADE WITH THE SPECIAL EVENTS 4 DEPARTMENT IN ADVANCE. Museum property, such as artworks, plants, and pots may not be moved. Rose Petals and Bubbles may be used at events. Candles must be enclosed in proper holders and unscented. CONFETTI, SPARKLERS, BIRD SEEDS, or RICE are NOT allowed. NO Initial FOG MACHINES or BALLOONS with helium or any gas that floats are allowed indoors. Doorways may not be blocked. All items must be at least three feet away from the museum artifacts. Special lighting and audio/visual equipment: No lighting can be installed unless installed by a professional lighting company authorized by the Special Events Department. Should any special electrical needs be required, the Museum must be notified at least two (2) weeks in advance. Electrical circuits are limited and special equipment requires prior approval of the Special Events Department or Re isLW tielrremhcr.020 I Rental Pnlirics & ( uirlclin•.