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<br />EXHIBIT 1 <br />CR-40 - Monitoring 91.220 and 91.230 <br />Describe the standards and procedures used to monitor activities carried out in furtherance <br />of the plan and used to ensure long-term compliance with requirements of the programs <br />involved, including minority business outreach and the comprehensive planning <br />requirements <br />To ensure that HUD funds are used efficiently and in compliance with applicable regulations, the City <br />provides technical assistance to all subrecipients at the beginning of each program year and monitors <br />subrecipients throughout the program year. The City of Santa Ana applied the same monitoring <br />standards to its CDBG-CV and ESG-CV programs. <br />Technical Assistance <br />To enhance compliance with federal program regulations, the City provides an annual Notice of Funding <br />Availability (NOFA) workshop to review the Plan goals, program requirements and available resources <br />with potential applicants. Subsequent to the approval of the Annual Action Plan, a mandatory <br />subrecipient workshop is held to review program regulations in detail, to provide useful forms and <br />resources for documenting compliance and to review the City’s compliance procedures and <br />requirements. Additionally, individualized technical assistance is provided on an as-needed basis <br />throughout a program year. <br />Activity Monitoring <br />All activities are monitored, beginning with a detailed review upon receipt of an application to <br />determine eligibility, conformance with a National Objective and conformance with a Plan goal. This <br />review also examines the proposed use of funds, eligibility of the service area, eligibility of the intended <br />beneficiaries and likelihood of compliance with other federal requirements such as the National <br />Environmental Policy Act, the System for Award Management (SAM) debarment list, prevailing wage, <br />Minority and Women Business Enterprise, Section 3 and federal acquisition and relocation regulations, <br />as applicable. <br />Subrecipients are required to submit an audit and other documentation to establish their capacity, and <br />any findings noted in the audit are reviewed with the applicant. Eligible applications are then considered <br />for funding. Once funded, desk monitoring includes ongoing review of required quarterly performance <br />reports. For CDBG public service activities, an on-site monitoring is conducted once every two (2) years, <br />or more frequently as needed to ensure compliance. These reviews include both a fiscal and <br />programmatic review of the subrecipient’s activities. The reviews determine if the subrecipient is <br />complying with the program regulations and City contract. Areas routinely reviewed include overall <br />CAPER 22 <br />OMB Control No: 2506-0117 (exp. 09/30/2021)