Item 12 - Agreement with Evergreen Solutions, LLC for Classification and Compensation Study

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9.3 Present the Final Report to the CPM, City Manager and City Council, and any other stakeholders. 9.4 Develop a communication plan for sharing study results with employees of the City. 9.5 Develop a plan for maintaining recommendations over time. KEY PROJECT MILESTONES: Draft and final reports; final presentation; communication plan; and implementation and maintenance database Task 10.0: Develop Recommendations for Compensation Administration TASK GOALS: Develop recommendations for continued administration by City staff to sustain the recommended compensation and classification system, and conduct training. TASK ACTIVITIES 10.1 Develop recommendations and guidelines for continued administration and maintenance of the classification and compensation system by City staff, including recommendations and guidelines related to: how employees will move through the pay structure/system as a result of transfers, promotions, or demotions; how to pay employees whose base pay has reached the maximum of their pay range or value of their position; the proper mix of pay and benefits; how often to adjust pay scales and survey the market; the timing of implementation; and how to keep the system fair and competitive over time. 10.2 Present recommendations to the CPM for review. 10.3 Finalize recommendations. 10.4 Provide training and instructional tools to Human Resources Department staff to ensure that staff can conduct individual salary audits/adjustments consistent with study methods until the next formal study is conducted using Evergreen's JobForce Manager tool that will enable Human Resources staff to estimate future pay plan changes, update market information, make determinations on reclassifications, and create new jobs — allowing for streamlining, and an increase in fairness and transparency of regular compensation and classification tasks after solution implementation. KEY PROJECT MILESTONES: Recommendations for compensation administration, and training on Evergreen's JobForce Manager tool 4.3 Proposed Timeline Evergreen possesses the ability, staff, skills, and tools to provide Classification and Compensation Study Services to the City of Santa Ana in approximately four months of the project start date and following the signing of the contract. This timeline is based on a tentative start date of August 26, 2024, as requested in the RFP, and a completion date of December 30, 2024. Our proposed timeline, as identified in Exhibit 2, can be modified in any way to best meet the needs of the City. 7Evergreen Solutions, LLC Page 18