Item 08 - Appropriation Adjustment to Carryover Unspent Amounts From Fiscal Year 2023-24

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Finance and Management Services www.santa-ana.org/finance Item # 8 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 1, 2024 TOPIC: Carryover of Unspent Amounts from FY 2023-24 to FY 2024-25 AGENDA TITLE Appropriation Adjustment to Carryover Unspent Amounts From Fiscal Year 2023-24 to Fiscal Year 2024-25 RECOMMENDED ACTION 1. Approve an Appropriation Adjustment to reduce the FY 2023-24 budget for unspent amounts to be carried over to FY 2024-25. (Requires five affirmative votes) 2. Approve an Appropriation Adjustment to increase the FY 2024-25 budget for amounts carried forward from FY 2023-24. (Requires five affirmative votes) GOVERNMENT CODE §84308 APPLIES: No DISCUSSION It is common for a City to budget for non-recurring (one-time) expenditures, such as construction projects, not yet completed when the fiscal year ended on June 30. When this happens, the City Council may approve the “carryover” of the unspent budget from one fiscal year to the next to provide resources necessary for project completion. Staff typically does not request carryover for recurring operating budget amounts because each annual budget already includes provisions for ongoing operational expenses, except for projects that have not yet begun. The City Council adopts a budget one year at a time and the City’s Charter requires City Council approval for appropriation adjustments. Increasing the current year’s budget for unspent amounts carried over from the prior year constitutes an appropriation adjustment. The General Fund comprises $66.6 million of the total $442.7 million in carryover requests and the remainder is restricted funds. Budget staff reviewed and analyzed all requests to ensure there is sufficient unspent budget available for carryover. The following is a summary of all the proposed carryovers from FY 2023-24 (FY 23-24) to FY 2024-25 (FY 24-25):