Item 13 - Approve Agreements with Carahsoft Technology Corp. and IK Consulting, LLC

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CONSULTANT AGREEMENT WITH IK CONSULTING, LLC FOR ACCELA CIVIC APPLICATIONS IMPLEMENTATION SERVICES THIS AGREEMENT is made and entered into this 1 st day of October, 2024 by and between IK Consulting, LLC, an Arizona limited liability company ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). Consultant and City are also collectively referred to herein as "Parties" or singularly as a "Party." RECITALS A. On June 27, 2024, the City issued Request for Proposal ("RFP") No. 24-087A seeking to retain a consultant having special skill and knowledge in the field of Accela civic applications implementation services on behalf of the City's Information Technology Department. B. Consultant submitted a responsive proposal that was selected by the City. Consultant represents that it is able and willing to provide such services described in the Scope of Work that was included in RFP No. 24-087A. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described in the "Scope of Services," attached hereto and incorporated herein by reference as Exhibit A; as further described in "Consultant's Proposal," attached hereto and incorporated herein by reference as Exhibit B; and as further described in "Consultant's Request for Clarification," attached hereto and incorporated herein by reference as Exhibit C. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in "Consultant's Final Cost Estimate," attached hereto and incorporated herein by reference as Exhibit D. The total amount authorized during the term of this Agreement, including any extension periods, shall not exceed $1,107,445.00. Page 1 of 10