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Large Water Services Vault and Meter Apparatus Improvements <br />October 15, 2024 <br />Page 2 <br />improvements. The RFP was advertised on the City's online bid management and <br />publication system, PlanetBids, with proposals due on August 8, 2024. System records <br />indicate a total of 745 vendors were notified via PlanetBids, with 35 vendors <br />downloading bidding documents. A total of five responsive proposals were received and <br />reviewed by staff based on criteria outlined in the RFP. The following table summarizes <br />the responding firms and their ranking: <br />Firm <br />Location <br />Rank <br />Mike Prlich and Sons, Inc. <br />Baldwin Park, CA <br />1 <br />T.E. Roberts, Inc. <br />Irvine, CA <br />2 <br />Big Ben, Inc. <br />Irvine, CA <br />3 <br />J&L Constructors, Inc. <br />Huntington Beach, CA <br />4 <br />G&A Nelos Construction, Inc. <br />Lake Elsinore, CA <br />5 <br />Dominguez General Engineering, Inc. <br />Pomona, CA <br />Not Responsive <br />Staff recommends awarding agreements to Mike Prlich and Sons, Inc., T.E. Roberts, <br />Inc., Big Ben, Inc., and J&L Constructors, Inc. (Exhibits 2-5). <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with the action. <br />FISCAL IMPACT <br />All funds are available for expenditure in Fiscal Year 2024-2025 budget, and funding for <br />subsequent fiscal years will be included in the proposed budgets for City Council <br />consideration. Any remaining balances not expended at the end of the fiscal year will be <br />carried forward into Fiscal Year 2025-26. <br />Fiscal <br />Accounting <br />Fund <br />Accounting Unit, <br />Year <br />Unit - Account <br />Description <br />Account Description <br />Amount <br />06017646- <br />Water Meter Services, <br />2024-25 <br />62300 <br />Water <br />Contract Services - <br />$1,450,000 <br />Professional <br />06017646- <br />Water Meter Services, <br />2025-26 <br />62300 <br />Water <br />Contract Services - <br />$4,000,000 <br />Professional <br />06017646- <br />Water Meter Services, <br />2026-27 <br />62300 <br />Water <br />Contract Services - <br />$2,000,000 <br />Professional <br />Optional Two -Year Extension <br />