Item 09 - Agreement for Administrative Hearing Officers Services

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Page 1 of 9 #432168v1 ADMINISTRATIVE HEARING OFFICER SERVICES AGREEMENT BETWEEN PALACIOS LAW OFFICE AND THECITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 15th day of October, 2024 by and between Palacios Law Office, (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On April 18, 2024, the City issued Request for Proposals No. 24-052 (“RFP”), by which it sought contractors to provide as-needed administrative hearing officer services for various Agencies of the City of Santa Ana. The scope of work included administrative hearing officer services. This may include preparation of hearings as scheduled by City staff, reviewing case documentation submitted with appeals, performing legal research, conducting hearings, and preparing written decisions. B.Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that itis able and willing to provide the services described in the scope of work that was included in the RFP and attached as Exhibit A. C.Contractor was selected as one of five (5) vendors which qualified for this engagement. Only those contractors approved by the City Council shall be eligible to be engaged by the City for these services. D.In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES On an as-needed basis, and at the sole discretion of the City, Contractors shall perform the services that are described in Exhibit A, attached and incorporated by reference as though fully set forth herein. Contractor’s proposal is incorporated by reference as though fully set forth herein. When the need for services arise, City may initiate services through use of written correspondence, executed by authorized City staff and the Contractor. Work by the Contractor may not proceed absent a previously engaged or fully executed consultant agreement and authorizing correspondence for a specific assignment. The Treasury & Customer Service Manager or their designee will maintain the directory of authorized staff who will be permitted to issue assignments to the Contractor. Contractor is prohibited from accepting assignments from City staff who are not authorized and work undertaken without explicit approval will not be due compensation. EXHIBIT 3