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iv. Attorneys agree to directly pay for vendors,consultants,or experts,and then seek reimbursement from the City. v. Attorneys agree to seek authorization front City Attorney before retaining experts and consultants. vi. Automobile travel will be rehnbursed at the standard mileage rate in effect at the time of billing by the Internal Revenue Service, vii. Any costs in excess of$3,000 require City Attorney approval pnortoincurring the expense. All expenses must have supporting documentation submitted with the invoice, 3. METHOD OF PAYMENT Attorneys shall submit a monthly statement specifying the services performed,dates and number of hours,and an itemization of expenses related thereto with supporting documentation(i,e:receipts,invoices,copy of check,eta.).City acknowledges that the fees incurred for work performed by Attorneys on its behalf are due and owing within 30 days of the work being performed. At Attorneys' discretion, they may choose to defer payment. Notwithstanding this, City agrees that It shall tender payment within 30 days of written demand by Attorneys for payment. Unless expressly stated thereon, monthly statements generated by Attorneys shall not constitute written demand, but shall simply be a written reflection of work performed and fees incurred. City will not pay interest on unpaid monthly statements. 4, CONTROl OF LEGAL.MATTERS Attorneys agree that each and every matter or Proceeding in which they undertake to assist the City Attorney, as afbresaid, Shall be and remain under,and subject to the control and direction of said City Attorney at all stases, and that they shall at all times keep the City Attorney inferatedofall matterspertaining thereto, City will keep Attorneys informed of all significant developments in matters relating to any representation undertaken by Attorneys.Attorneys Rather agree, if and when their retention hereunder is terminated.by City, as hereinafter specified, they shall return to City Attorney any and all files then in their possession concerning each and every matter or proceeding in which they represented the City pursuant to this Agreement, 5. RF?ORTUNGREtlUhll) 1 TS Attorneys agree to keep the City Attorney,and any other persons)designated by the City Attorney,unformed of significant events in the Actions,including but not limited to trial date, filing of motions for summary judgment, hearing date for motion for sunmiary judgment,settlement conference date,and mediation date Attorneys also agree to provide the following reports; a. 45-day initial evaluation of case and budget;and b. Pre-trial report 90 days before trial: 6. TERM The term of this Agreement shall commence on the date first written,above and terminate on October 23,2026,toeless terminated earlier pursuant to Section 15 below, The term,of this Agreement may be extended for up to one (1) year upon a writing executed by both.parties, including the City Manager and the City Attorney. 2