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City of Santa Ana <br />20-HHAP-00019 <br />Page 14 of 23 <br />Homeless Housing, Assistance and Prevention <br />Standard Agreement <br />EXHIBIT C <br />HOMELESS COORDINATING AND FINANCING COUNCIL TERMS AND <br />CONDITIONS <br />4. Outcome data for an individual served through Program funds, Including the <br />type of housing that an individual exited to, the percent of successful housing <br />exits, and exit types for unsuccessful housing exits, <br />In addition to the annual reports, Agency requires the Grantee to submit quarterly <br />expenditure reports due no later than 30 days following the end of each fiscal quarter, <br />Grantee shall submit a report to the agency on a form and method provide by the <br />agency, that Includes the ongoing tracking of the specific uses and expenditures of <br />any program funds broken out by eligible uses listed, including the current status of <br />those funds, as well as any additional information the agency deems appropriate or <br />necessary. <br />Agency may require additional supplemental reporting with written notice to the <br />Grantee. <br />C. Auditing <br />Agency reserves the right to perform or cause to be performed a financial audit. At <br />Agency request, the Grantee shall provide, at its own expense, a financial audit <br />prepared by a certified public accountant. HHAP administrative funds may be used <br />to fund this expense. <br />1, If a financial audit is required by Agency, the audit shall be performed by an <br />Independent certified public accountant, <br />2. The Grantee shall notify Agency of the auditors name and address immediately <br />after the selection has been made. The contract for the audit shall allow access <br />by Agency to the independent auditor's working papers. <br />3. The Grantee Is responsible for the completion of audits and all costs of <br />preparing audits. <br />4. if there are audit findings, the Grantee must submit a detailed response <br />acceptable to Agency for each audit finding within 90 days from the date of the <br />audit finding report. <br />5. Inspection and Retention oy Records <br />A. Record Inspection <br />The Grantee agrees that Agency or its designee shall have the right to review, obtain, <br />and copy all records and supporting documentation pertaining to performance under <br />this Agreement. The Grantee agrees to provide Agency, or its designee, with any <br />Homeless Housing, Assistance and Prevention Program <br />NOFA Date: December 6, 2010 0 <br />