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B.Invoicing Procedures <br />The SUBRECIPIENT shall submit quarterly invoices (on or before the 15 th day of <br />October, January, April, and July) in a form prescribed by the CITY, detailing such expenses. <br />Such schedule may be modified with the approval of the CITY. <br />C.Payment <br />Payment is subject to the receipt and approval of such invoices and quarterly activity <br />reports, as hereinafter more fully set forth below under Reporting, with the final payment subject <br />to the satisfaction of the condition precedent of submittal of complete invoicing and reporting <br />information due on or before July 15 of the applicable funding year. The CITY shall pay snch <br />invoices within thirty (30) days after receipt thereof, provided the CITY is satisfied that such expenses have been incurred within the scope of this AGREEMENT and that the <br />SUBRECIPIENT is in compliance with the terms and conditions of this AGREEMENT. The <br />thirty (30) day period will discontinue if the reimbursement request is determined to be <br />incomplete and will restart the thirty-day timeline once the remaining required elements have <br />been submitted. <br />Failure to provide any of the required documentation and reporting will cause the CITY <br />to withhold all or a portion of a request for reimbursement until such documentation and <br />reporting has been received and approved by the CITY. <br />D.Use of Funds <br />The SUBRECIPIENT agrees to use said funds pursuant to this AGREEMENT to pay for <br />necessary and reasonable costs allowable under federal law and regulations to operate said <br />program only: Said amminfs shall include and wiiroinimited-to, street oulreacli;--efilergency <br />she lter, homelessness prevention, rapid re-housing assistance, housing relocation and stabilization <br />se rvices, short-term and medium-term rental assistance, and Homeless Management Information <br />Systems ("HMIS") data contribution as set forth in 24 CFR § 576.101 - § 576.107. Allowable <br />program costs are detailed in the Budget, as set forth in Exhibit B, attached hereto and by this <br />reference incorporated herein. The SUBRECIPIENT'S failure to perform as required may, in <br />addition to other remedies set forth in this AGREEMENT, result in readjustment of the amount of <br />funds the CITY is otherwise obligated to pay to the SUBRECIPIENT pursuant to the terms <br />hereof. The SUBRECIPIENT agrees that the homeless shelter/services under said program shall <br />be available for the entire period during which said funds are provided. <br />E.Condition of Funding <br />(1)The CITY advises the SUBRECIPIENT that a signi ficant change in entitlement <br />funding may result in a change in the current process utilized by the CITY to determine funding <br />allocations. The SUBRECIPIENT acknowledges that the obligation of the CITY is contingent <br />upon the availability of Federal, State or Local goverrunent funds, which are appropriated or <br />allocated for the payment of such an obligation. If funding levels are significantly affected by <br />Federal budgeting or if funds are not allocated and available for the continuance of the function <br />performed by the SUBRECIPIENT, this AGREEMENT may be terminated by the CITY at the <br />end of the period for which funds are available. At the earliest opportuni ty, the CITY shall notify <br />the SUBRECIPIENT of any service which may be affected by a shortage of funds. No penalty <br />shall accrue to the CITY in the event this provision is exercised and the CITY shall not be liable <br />Page 3 of23 <br />EXHIBIT 4