Item 14 - Grant Agreement and Appropriation Adjustment Recognizing Grant for the California State Library Zip Books Project

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Docusign Envelope ID: 8530CBCD-5AA1-4E36-B236-387775C6289D Santa Ana Public Library ZIP 24-73 Santa Ana Public Library 2024-2025 ZIP24-73 Page 3 of 29 ICAI I FORN II STATE LIBRARY PROCEDURES and REQUIREMENTS A. Term of the Agreement The Grant term begins on the date of execution of the Agreement by both parties, until 8/31 /2025. If completion of the project occurs prior to the end of the grant period, this will be the end date of the term of this agreement. Grant eligible program expenditures may begin no earlier than the start date. The project period ends on 8/31 /2025 and all eligible program costs must be incurred by this date. B. Scope of Work 1. Grantee agrees to perform all activities specifically identified in the Grantee's application and submitted to the State Library in response to the Zip Books Grant. 2. The following activities and deliverables to be performed by the Grantee include, but are not limited to the following: • Maintain and keep records of expenditures related to the grant that are consistent with Generally Acceptable Accounting Practices (GAAP). • Make financial records available to the State Library upon request. • Work with the State Library staff to assure that funds are disbursed in compliance with the purpose of the grant. • Prepare and submit required narrative and financial reports. • Procure equipment, and other supplies as needed for the project. • Issue contracts for services, personnel, and consultants as needed for the project. • If applicable, make payments for services, including for hours worked and travel reimbursements, to consultants and contractors. • Oversee the implementation of project activities. C. Budget Detai The State Library shall provide the Grantee funding for the expenses incurred in performing the Scope of Work and activities specified in the Grantee's application. The Grantee shall request the distribution of grant funding consistent with its proposal and the budget worksheet that was included with the application. Under no circumstances shall payments exceed the total grant amount identified in this Agreement.