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scheduled release date, but at least 3 business days prior to the scheduled release date for
<br />review and approval is appreciated.
<br />Press releases, social media posts and alerts on platforms such as NextDoor and Nixie reporting
<br />immediate and time-sensitive grant activities (e.g. enforcement operations, day of event
<br />highlights or announcements, event invites) are exempt from the OTS PIO approval process. The
<br />OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is
<br />happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints,
<br />etc.).
<br />Enforcement activities such as warrant and probation sweeps, court stings, etc. that are
<br />embargoed or could impact operations by publicizing in advance are exempt from the PIO
<br />approval process. However, announcements and results of activities should still be copied to the
<br />OTS PIO at pioots.ca.qov and your OTS grant coordinator with embargoed date and time or
<br />with "INTERNAL ONLY: DO NOT RELEASE" message in subject line of email.
<br />Any earned or paid media campaigns for TV, radio, digital or social media that are part of a
<br />specific grant objective, using OTS grant funds, or designed and developed using contractual
<br />services by a subgrantee, requires prior approval. Please send to the OTS PIO at
<br />pioots.ca.qov for approval and copy your grant coordinator at least 3 business days prior to the
<br />scheduled release date.
<br />Social media posts highlighting state or national traffic safety campaigns (Distracted Driving
<br />Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints,
<br />etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are
<br />highly encouraged but do not require prior approval.
<br />Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters,
<br />scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid
<br />media campaign grant objective)to the OTS PIO at pioots.ca.qov and copy your OTS grant
<br />coordinator for approval prior to the production or duplication.
<br />Use the following standard language in all press, media, and printed materials, space permitting:
<br />Funding for this program was provided by a grant from the California Office of Traffic Safety,
<br />through the National Highway Traffic Safety Administration.
<br />Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or
<br />earned social media campaign grant objective; consult your OTS grant coordinator for specifics,
<br />format-appropriate logos, or if space does not permit the use of the OTS logo.
<br />Email the OTS PIO at pioots.ca.qov and copy your OTS grant coordinator at least 21 days in
<br />advance, or when first confirmed, a short description of any significant grant-related traffic safety
<br />event or program, particularly events that are highly publicized beforehand with anticipated media
<br />coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.
<br />If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including
<br />any media coverage (broadcast, digital, print) of event within 7 days following significant grant-
<br />related event or program. Media and program highlights are to be reflected in QPRs.
<br />Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any
<br />educational or informational materials that received OTS PIO approval in a prior grant year needs
<br />to be resubmitted for approval in the current grant year.
<br />For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and
<br />OTS Grants Media Approval Process FAQs on the OTS website.
<br />Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of
<br />the above requirements might be warranted.
<br />C. Phase 3—Data Collection & Reporting (Throughout Grant Year)
<br />1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)
<br />2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and
<br />October 30)
<br />Collect and report quarterly, appropriate data that supports the progress of goals and objectives.
<br />Provide a brief list of activity conducted, procurement of grant-funded items, and significant
<br />media activities. Include status of grant-funded personnel, status of contracts, challenges, or
<br />special accomplishments.
<br />Provide a brief summary of quarterly accomplishments and explanations for objectives not
<br />completed or plans for upcoming activities.
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