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INSURANCE ON FILE WORK MAY PROCEED UNTIL INSURANCE EXPIRES osx CITY CC 24 A-2024-197 DATE. AGREEMENT BETWEEN THE CITY OF SANTA ANA AND STERLING HEALTH SERVICES FOR AFFORABLE CARE ACT COMPLIANCE o NRtuI l3ruznaa li+6 ki- HIS AGREEMENT is hereby made and entered into this 19th day of November, 2024, by and between the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"), and Sterling Health Services, Inc. a California Corporation doing business as Sterling Administration ("Consultant"). RECITALS A. The City desires to retain Consultant to assist City in maintaining compliance with the Patient Protection and Affordable Care Act ("ACA") (42 U.S.C. Sections 18001 et seq.) B. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES A. Consultant shall provide services necessary to assist City in maintaining compliance with the ACA, including but not limited to, capturing all employees including full time, part time, variable hour employees, and multi -employer and/or union employees, generation of 1094 and 1095 forms on behalf of the City including the potential for printing and mailing the forms on behalf of the City, IRS fulfillment status, aid in resolving 226-J letter/fine issues that may develop, and providing the ability to talk with an ACA compliance specialist during normal business hours. B. City shall provide information necessary to prepare 1094 and 1095 forms on behalf of City no later than January 8th of every year. Consultant will then distribute ACA forms to City for distribution or at City's election, mail forms to City employees no later than January 31st. Consultant will a -file 1094 and/or 1095 forms on behalf of the City with the IRS, no later than March 31st. 2. COMPENSATION A. City agrees to pay, and Consultant agrees to accept as total payment for its services a flat yearly fee of $3,000. Optional services of printing and mailing IRS forms 1094 and 1095 are available at a cost of $3.75 per mailing. The total sum