PAINT BLAST US (STENCIL BLAST US, INC)

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C EXCEPTION TO PROCESS REQUEST Finance and Management Services — Purchasing Division DEPARTMENT AND VENDOR INFORMATION Department/Division Department Contact/Requester DatelTerm of Agreement Public Works/Construction Services Isabel Gomez N/A Vendor Name Vendor Email & Phone Vendor Representative Paint Blast US info@paintblastus.com/714-395-6173 Nadia Osokin Type of Contract: 19 One-time ❑ Multi -Year Requisition No. Amount (Including all fees & taxes) ❑Renewal ❑Change Order 0Increase Agreement $ 39,000.00 Type of Exception (checkall that apply): @Sole Source ❑Piggyback ❑ Grant dictates vendor awarded DOther—explain below ❑Emergency Purchase: Provide Emergency PO pre -approved and assigned by Buyer: ❑Preservation of life, health, or property DFormal solicitation previously attempted, but yielded no responsive solicitations or lowest, responsible bidder is not being awarded. Please provide more information below. Provide solicitation number. RFP/IFB # JUSTIFICATION Attach additional ages ifneeded. Description - Pmvlde a detailed description ofgoods/services. Paint Blast US will provide graphic design services le formal artist poems. Once finalized, they will sandblast poems onto sidewalks on South Main Street from i st Street to Warner Avenue. Justification for exception to competitive bidding process request: Explain why this purchase cannot be procured using the City's competitive bidding process or current Purchasing Policies and Procedures. The Public Works Agency (PWA), with assistance from the Community Development Agency (CDA), managed the 2022 South Main Street Corridor Public Art Initiative: htips://www.santa-ana.org/soulti-main-public-art-initiative-phase-2/oca. On July 19, 2022, City Council approved an amendment to add funds to project number 17-9001 for the implementation of art along South Main from 1st Street to Warner Avenue. CDA used Submittable.com for the Public Art Initiative project, as it has for previous special art projects. The selection committee, which included members from the Santa Ana Unified School District, the City of Santa Ana, local residents, and community members, identified the winning artists from the submitted proposals. From the awarded artists, the City selected poems to be sandblasted onto the sidewalk. Paint Blast US was selected because they offer graphic design services to format the poems according to the location they will be placed prior to sandblasting. They will also be performing the sandblasting scope . Because this scope includes artistic graphic design skills, it cannot be competitively bid and all work in this scope should be Sole Sourced. CERTIFICATIONS' I certify that: -- • Purchase will not be split to circumvent the City's established Purchasing Policies and I have verified due diligence has been performed by Procedures. myself or department staff and can confirm purchasing It Is my responsibility to verify vendor's compliance with the City's Insurance and these products/services in accordance with the City's prevailing wage requirements (DIR) prior to commencement of any work on City established Purchasing Policies and Procedures is not property. advantageous to the City. APPROVALSREQUIRED > $15,000 > $50,000 (Not Requiring City Council Approval) City Council Approval Required for: o Division Head/Manager o Division Manager c Non -Public Works > $50,000 o Purchasing Supervisor o Executive Director o Public Works> $500,000 o Purchasing Supervisor Dept. staff to work with auyerto draft Staff Report. SIGNATURES Requesters Name (Print) Requester's Initials Date Isabel Gomez fG 08/08/2024 Division Head/Manager's Name (Print) Signature Date Sean Thomas 08/06/2024 cutive IrectodDesignee's Name (Print) �A Signature Date Aa/L 11 �1,.-,�� . g 9 Purchasing Supervisors Name Signature Dale I Karla Lopez 08/12/2024 Requesters must attach to this form documents supportingJustiftcationQ9 a than requests. The Purchasing Manager is authorized to exempt certain contracts from competitive Idding in accordance with Ordinance No. NS-3041. City of Santa Ana Purchasing Division 07/0612023