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<br /> <br />Preparedness Grants Manual | February 2021 15 <br />1. Create a Workspace: Creating a workspace allows you to complete it online and route it through <br />your organization for review before submitting. <br /> <br />2. Complete a Workspace: Add participants to the workspace to work on the application together, <br />complete all the required forms online or by downloading PDF versions, and check for errors <br />before submission. <br /> <br />3. Adobe Reader: If you decide not to apply by filling out web forms, you can download individual <br />PDF forms in Workspace so that they will appear similar to other Standard or DHS/FEMA forms. <br />The individual PDF forms can be downloaded and saved to your local device storage, network <br />drive(s), or external drives, and then accessed through Adobe Reader. <br /> <br />NOTE: Visit the Adobe Software Compatibility page on Grants.gov to download the appropriate <br />version of the software at https://www.grants.gov/web/grants/applicants/adobe-software- <br />compatibility.html. <br /> <br />4. Mandatory Fields in Forms: In the forms, you will note fields marked with an asterisk and a <br />different background color. These fields are mandatory fields that must be completed to <br />successfully submit your application. <br /> <br />5. Complete SF-424 Fields First: The forms are designed to fill in common required fields across <br />other forms, such as the applicant name, address, and DUNS number. To trigger this feature, an <br />applicant must complete the SF-424 information first. Once it is completed, the information will <br />transfer to the other forms. <br /> <br />6. Submit a Workspace: An application may be submitted through workspace by clicking the <br />“Sign and Submit” button on the Manage Workspace page, under the Forms tab. Grants.gov <br />recommends submitting your application package at least 24-48 hours prior to the close date to <br />provide you with time to correct any potential technical issues that may disrupt the application <br />submission. <br /> <br />7. Track a Workspace: After successfully submitting a workspace package, a Grants.gov Tracking <br />Number (GRANTXXXXXXXX) is automatically assigned to the application. The number will be <br />listed on the confirmation page that is generated after submission. Using the tracking number, <br />access the Track My Application page under the Applicants tab or the Details tab in the submitted <br />workspace. <br /> <br />Additional Training and Applicant Support: For additional training resources, including video <br />tutorials, refer to https://www.grants.gov/web/grants/applicants/applicant-training.html. <br /> <br />Grants.gov provides applicants 24/7 support via the toll-free number 1-800-518-4726 and email at <br />support@grants.gov. For questions related to a specific grant contact the number listed in the NOFO of <br />the grant for which you are applying. <br /> <br />If you are experiencing difficulties with your submission, it is best to call the Grants.gov Support Center <br />and get a ticket number. The Support Center ticket number will assist FEMA with tracking your issue and <br />understanding background information on the issue. <br />