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City of Santa Ana <br />Human Resources <br />Obsolete Records Destruction Schedule <br />Ian-75 <br />Record <br />Retention <br />Record Category <br />Record Series <br />Record Description <br />Record Start Date <br />Period <br />Record Period <br />Government Code <br />Public Records <br />Public Records <br />Correspondanceregarding Records <br />11/21/2000- <br />Request <br />Requests <br />Request <br />Receipt Date <br />2years <br />01/19/2o06 <br />GC34090 <br />Historical Records <br />Layoffs <br />Background Documentation <br />Layoff Date <br />3 years <br />2011-2012 <br />2 years after the <br />Date <br />date ofthe <br />Fair Employment <br />documentation <br />employment or <br />FEHA, Title 11, Div 3, Part 2.8 <br />and Housing Act <br />Records of complaints received and <br />received by <br />otheraction <br />Sect. 12946: EEOC, 29 CFR <br />(FEHA) <br />Complaints <br />responses/actions taken <br />Department <br />taken <br />1982-2015 <br />Sec1602.14 <br />Copies of letters sent to employees <br />re:need for fitness of duty exam. <br />Psychiatrist's evaluations/results of <br />Historical Records <br />Fitness for Duty <br />fitness for duty exams <br />Letter Date <br />3years <br />1982 <br />Department defined <br />Procedures far <br />Transportation Workplace <br />Random DOT <br />Drugand Alcohol Testing <br />Department of <br />Drug and Alcohol <br />Records of positive alcohol test <br />Programs, Part40, Sections <br />Transportation <br />Testing <br />results and positive drug test results <br />Record Date <br />5 years <br />2013 <br />40.333 &40.25 <br />Basic employee data; dates FML <br />designated/ taken; FML notices <br />given to employer by employee; <br />documents from employer <br />describing FML policies; records of <br />premium payments of employee <br />benefits; records of any disputed <br />Federal Family and <br />Family and <br />confidential files; <br />Dates FML <br />Medical Leave Act of 1993 <br />Official Personnel <br />Medical Leave <br />records/documents relating to <br />requested/ is <br />(Files <br />(FML) <br />medical certifications. <br />granted toFE <br />3years <br />2014-2021 <br />2.9CFR825.500GC12946 <br />PREPARED BY: <br />Jay Jenk' Date <br />Executiv Secretary <br />Human Resources <br />CO ENTyd <br />: <br />1- 7-25 <br />Lim Schnaider Date <br />Executive Director <br />Human Resources <br />DESTRUCTION OF THESE RECORDS APPROVED BY: <br />, /7/2024 <br />Laura Rossini Date <br />Chief Assistant City Attorney <br />