Item 26 - Agreement with Allied Network Solutions, Inc. for Adobe Software and Subscription

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Information Technology www.santa-ana.org/IT Item # 26 o`7, City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report January 21, 2025 TOPIC: Adobe Acrobat Software and Subscriptions AGENDA TITLE Agreement with Allied Network Solutions, Inc. for Adobe Software and Subscriptions (Specification No. 24-103) (General and Non -General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Allied Network Solutions, Inc. to provide Adobe Acrobat Software and Subscriptions, in an annual amount not to exceed $150,000, for a term of 20-months expiring September 15, 2026, with provisions for two, one-year extensions (Agreement No. A-2025-XXX). GOVERNMENT CODE 484308 APPLIES: Yes DISCUSSION Adobe Acrobat is the premier software for creating, managing, and securing Portable Document Format (PDF) files and is extensively utilized by all City of Santa Ana agencies. Renowned for its consistent presentation of documents across various devices and platforms, the PDF format ensures accessibility and preserves intended formatting, making it indispensable for reliable document exchange. The software's advanced features significantly improve operational efficiency and productivity. Adobe Acrobat streamlines the process of sending, tracking, and receiving electronic and digital signatures, expediting workflows, and reducing reliance on paper documents. This aligns with the City's sustainability goals while lowering administrative costs. Moreover, Adobe Acrobat's powerful tools for editing and creating forms simplify workflows, enabling staff to design, distribute, and collect data through interactive forms. These capabilities enhance internal processes and foster seamless communication between departments. Beyond Acrobat, the City leverages other Adobe solutions, including Adobe Creative