Item 10 - Purchase Order Contract for Digital Forensic Annual License Subscriptions

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Police Department www.santa-ana.org/pd Item # 10 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 18, 2025 TOPIC: Digital Forensic Annual License Subscription AGENDA TITLE Purchase Order Contract to Magnet Forensics, LLC for Digital Forensic Annual License Subscription (Specification No. 25-018) (Non-General Fund) RECOMMENDED ACTION Authorize a purchase order to Magnet Forensics, LLC for digital forensic annual license subscription for a one-year term beginning February 18, 2025 and expiring February 17, 2026, in an amount not to exceed $57,110. GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Santa Ana Police Department strives to provide effective police services with integrity, respect, and compassion while fostering strong partnerships with the community it serves. Recent studies show over 98% of Americans own a cellphone of some kind and 91% of those own a smartphone. With the proliferation of digital device usage, the Police Department needs the tools to be able to unlock iOS and Android devices to obtain and extract evidence efficiently to solve and prosecute criminal cases. The use of this software can and will only be utilized under specific situations. The accessing of digital evidence requires either consent from the owner of the device or judicial processes such as a search warrant. In Orange County, the issuance of a search warrant requires the review and approval of the District Attorney or City Attorney’s Office, and the approval of the sitting Judge from the Orange County Superior Courts. Santa Ana Ordinance No. NS-3041 authorizes the City to make non-bid purchases of services, supplies, materials, and equipment whenever it shall appear that there is only one reasonably available source. Staff researched available procurement options and product offerings in the market and determined that the digital forensic annual subscription offered by Magnet Forensics, LLC was responsive to the specifications and met the Police Department’s requirements. At this time, the vendor has requested a