Item 11 - Purchase Order Contracts for Copper Tubing and Sewer System Repairs

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Copper Tubing for Water and Sewer System Repairs February 18, 2025 Page 2 4 8 3 5 The previous aggregate contract lasted five years, utilizing four vendors, and expired on January 31, 2025. In response to the expiration and in an effort to keep contracts competitive, Invitation for Bids (IFB) No. 24-095 was issued on October 2, 2024, on the City’s online bid management and publication system. A summary of vendor participation and results is as follows: 92 Vendors notified 12 Santa Ana vendors notified 21 Vendors downloaded the bid packet 4 Bids received 1 Bid received from Santa Ana vendors Bids were solicited, opened on October 30, 2024, and evaluated (Exhibit 1). Four bids were submitted by the IFB deadline and all were determined to be responsive to the specifications and met the City’s requirements. To ensure sufficient resources are available at all times, staff recommends establishing a list consisting of the three lowest responsive vendors by awarding aggregate Purchase Order Contracts to Action Plumbing Supply, LLC, Famcon Pipe & Supply, Inc., and Ferguson Enterprises, LLC. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds are budgeted and available for expenditure in the Fiscal Year 2024-2025 budget and subsequent fiscal years will be included in the proposed budgets for City Council consideration. The funds will be budgeted and available for this item in the accounts below. Fiscal Year Accounting Unit – Account# Fund Description Account Unit, Account Description Amount FY 24-25 (Feb – June) 06017641- 63001 Water Water System Maintenance, Miscellaneous Operating Expenses $41,666 FY 25-26 06017641- 63001 Water Water System Maintenance, Miscellaneous Operating Expenses $100,000 Optional 1-Year Extension FY 26-27 06017641- 63001 Water Water System Maintenance, $100,000