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RESOLUTION 67-26 DELINEATING THE POW-ERS AND DUTIES OF THE MUSEUM BOARD WHEREAS, members of the Museum Board have inquired of the City Council regarding their responsibilities and powers; and W/qEREAS, as set out in the Charter of the City of Santa Aha, the Museum Board is directly responsible to the City Council in its capacity as an advisory agency; while the Museum Director is directly responsible to the City Manager for all Museum administrative matters, including budget preparation, personnel, operation, and maintenance of the Museum; and WHEREAS, Sections 900 through 906 of Article IX of the Charter of the City of Santa Ana, Ordinances No. 939 and 1194, Sections 2350 through 2353 of the Santa Ana Municipal Code, and Sections 37540 through 37564 of the Government Code all pertain to the Museum and Museum Board, but do not clearly delineate all of the responsibilities and powers of this Board, but rather, in fact, appear to present several conflicts in the respective areas of responsibility of the Museum Board and the Director; and WHEREAS, the City Attorney has ruled that the Charter of the City of Santa Ana takes precedence in these areas of conflict; NOW, THEREFORE, BE IT RESOLVED: That the City Council of the City of Santa Aha does hereby adopt the following rules to clarify and delineate the powers and duties of the Museum Board: The Museum Board shall consider matters that may be referred to it by the Museum Director, the City Manager, or the City Council, and render such counsel and advice in regard thereto as may be requested by the referring authorities. On its own motion, the Museum Board may make such studies and investigations as it may deem necessary for the formulation of its policies, plans, and procedures dealing with Museum matters and report i~ findings and recommendations to the Museum Director, the City Manager, or the City Council, or to any or all of the above authorities as it may see fit. The Museum Board may accept or reject all ~ems (except money) which have been offered as gifts or loans to the Museum, but only after they have been recommended for acceptance by the Museum Director. It shall be part of the Museum Director's professional responsibility to consider all items offered to the Museum (except moneh) and to reject those which he feels are not suitable. Such rejection shall be final. If the gift or bequest is in the form of money, the Museum Board and the Director shall recommend to the City Manager its acceptance or rejection. The City Manager shall forward these recommendations with his comments, if any, to the City Council. The Museum Board shall consider the annual budget during the process of its preparation by the Museum Director and make recommendations with respect thereto to the City Manager and the City Council. The Museum Board shall solicit to the fullest extent possible the cooperation of all public and private agencies and individuals interested in the Museum's programs, including, but not limited to, the expansion of private financial support for Museum activities. -1-