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FEATURES OF SYSTEM (Continued) <br /> <br />It may require additional special equipment such as tele- <br />phone interfaces, more'terminals and communications modules <br />for the computer, but the major features have been built <br />into the equipment to handle most types of data communi- <br />cations. Additionally, a computer-to-computer communi- <br />cations channel can be installed to provide access to our <br />data bases providing other law enforcement agencies with <br />localized information. <br /> <br />Standardized Input Procedures <br /> <br />A single data entry point allows close control of input data <br />requirements and results in more accurate data bases, plus <br />reducing data collection costs, and providing standardized <br />definitions of data elements. <br /> <br />Security <br /> <br />With a dedicated system for police processing, security is <br />easier to maintain and accidental infringement upon citizens' <br />rights much less likely to occur. Additionally, storage of <br />documents which may be of a sensitive nature to the partici- <br />pating agencies will be under a Police Department structure <br />providing an added level of security. Stored computer tapes <br />and data files will be housed inside a security area and will <br />be under closely controlled access. As the size of the data <br />bases and usage increases, daily logs will be maintained on <br />the system indicating history of access to the information. <br />All personnel who may h~ve access to this information will <br />have police clearances, and will only have actual access on <br />a need-to-know basis. Sensitive material Mill be coded pro- <br />viding an additional level of security. <br /> <br />Reduced Data Entry and Clerical Costs <br /> <br />Because of the on-line environment, data entry, data retrieval <br />and clerical functions can be simplified, resulting in a con- <br />siderable savings to all participating agencies. An addition- <br />al benefit of on-line data entry and retrieval is the much <br />lower usage of paper over batch systems. Due to the current <br />paper supply projections, paper costs will continue at a <br />premium for the next several years. <br /> <br />Intangible Assets <br /> <br />Through the cooperation of all participating agencies on the <br />project, inter-department com~,~unications will be increased, <br />resulting in both better individual and joint department per- <br />fonnances. <br /> <br />APPENDIX C1 <br /> <br /> <br />