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City of Santa Aha <br />Records Retention Schedule <br /> <br />CLERK OF THE COUNCIL <br /> <br />Resolution 95-018 <br />Page B-11 of B-11 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />SPECIAL AD-By Number Established by the City to provide certain Expiration Date 2 Yrs <br />DISTRICTS (Assessment District) services (e.g., AD 246 for parking garages) <br /> financed by assessments levied on district <br /> properties; enacted by resolution, ordinance, <br /> including RFCA's <br /> UUD-By Number Documents including RFCA's on council Council Meeting 2 Yrs <br /> (Underground Utility District) actions to install new or move existing utility Date <br /> lines underground as enacted by resolution <br />VITAL City Charter Articles of Incorporation establishing the City Permanent Maintained as hard copy <br />RECORDS of Santa Ana as a municipal corporation and and on microfilm with 1 <br /> chartered city microfilm copy in Clerk's <br /> office and~ 2nd coPY <br /> stored in Kansas' <br /> MINS-By Year Official records of actJons taken during Underground Vault & <br /> (Minutes) Council meetings filed chronologically in Storage Inc. <br /> book volumes by calendar year <br /> ORD-By Year Council legislation of an enduring nature; <br /> (Ordinances) codified into the SAMC; filed by ORD number <br /> in book volumes by calendar year <br /> RESO-By Year Council legislation of a temporal nature and <br /> (Resolutions) not made part of the SAMC; filed by RESO <br /> number in book volumes by calendar year <br /> REGISTER-By Property RFCA's, applications, and photographs of Hard copy maintained by <br /> Name (Santa Ana Register property designated by Council action as the Clerk <br /> of Historic Property) historic property as enacted by resolution; <br /> filed by property address and name <br /> <br /> <br />