Laserfiche WebLink
City of Santa Ana <br />Records Retention Schedule <br /> <br />Finance & Management Se~ices <br /> <br />Resolution 95-018 <br />Page F-2 of F-15 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />FINANCE & BANKS-Bank Listing of all Checks clearing City Check paid 2 years <br />MANAGEMENT Reconcilement account, date <br />SERVtCES <br />(continued) BANKS-Deposit Slips Treasury's copy of all deposit slips Date of deposit 3 years <br /> prepared and sent to bank. <br /> BANKS-Statements Statements relating to investment Statement date 3 years <br /> banking, bonds, Workers' <br /> Compensation, Empioyee Medica~ <br /> Insurance. <br /> Account Reconcilement-Checldng Statement date 3 years <br /> BANKS-Return Checks IncJudes copies of customer checks Date check 3 years <br /> returned by bank, letters sent to returned <br /> customers, and other information. <br /> BANKS-Wire Transfer All documents from banks pertaining to Wire date 3 years <br /> Activ~y Records the wiring of funds to/from bank <br /> accounts. <br /> BANKS-Dai~y Bank Reports of Daily Banking activity. Report date 3 years <br /> Balance Report <br /> BIDS-Informal Bids (less Self-explanatory. Date of bid 4 years <br /> than $10,000) award <br /> BIDS-Formal Bids (over Self-explanatory. Date of bid 4 years FMS keeps copies of <br /> $10,000) award winning bids and <br /> originals of losing <br /> bids. <br /> <br /> <br />