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City of Santa Ana <br />Records Retention Schedule <br /> <br />Finance & Management Sen/ices <br /> <br />Resolution 95-O18 <br />Page F-8 of F-15 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />FINANCE & EQUIPMENT-Surplus Records of fleet repair orders for surplus Surplus date 5 year after <br />MANAGEMENT Files vehicles, surplus <br />SERVICES <br />(continued) EQUIPMENT-Accident Records of fleet damage estimates and Date of 7 years <br /> files collision repair order for vehicles accidents <br /> involved in accidents. <br /> GENERAL LEDGER- List all posted entries to general ledger Beginning Micreflche 10 <br /> Fiscal Year for the Fiscal Year. fiscal year years <br /> Report(GL150) <br /> GENERAL LEDGER- Lists account balances for current Beginning Hard copy-1 <br /> Trial Balance (GL120) month, fiscal year year <br /> Microfiche-3 <br /> years <br /> HOUSING Lists Housing Assistance payments by Beginning Hard copy-1 <br /> ASSISTANCE- account number, fiscal year year <br /> Expenditure Detail Microfiche-3 <br /> years. <br /> HOUSING Lists Addresses/payment amounts of Beginning Hard copyol <br /> ASSISTANCE-Housing Hsg. Assistance recipients, fiscal year year <br /> Balance Microfilm-3 <br /> years. <br /> INTEREST Lists interest earned from investment by Beginning Hard copy-1 <br /> DISTRIBUTION fund number, fiscal year year <br /> Microfilm-3 <br /> years. <br /> INVENTORY Issues & Lists inventor/issues from stores by Beginning Hard copy-1 <br /> Adjustments (IN150) stock number and account number, fiscal year year <br /> Microfilm-3 <br /> <br /> <br />