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City of Santa Ant <br />Records Retention Schedule <br /> <br />Finance & Management Sen/ices <br /> <br />Resolution 95-018 <br />Page F-10 of F-15 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />FINANCE & LABOR~PayroI~ Lists monthly payroll insurance by Beginning 2 years <br />MANAGEMENT Insurance Distribution account number, fiscal year <br />SERVICES <br />(continued) MAINTENANCE Maintenance request attached to repair Date repair Life of <br /> REQUEST-Fleet order order opened equipment <br /> MISCELLANEOUS Lists misc. unpaid billings by customers Bi-monthly Hard copy-1 <br /> ACCOUNTS name (i.e. false alarms, accident year <br /> RECEIVABLE-by damage) Microfiche-3 <br /> customer years. <br /> MISCELLANEOUS List misc. unpaid billings by fund. Bi-monthly Hard copy-1 <br /> ACCOUNTS year <br /> RECEIVABLE-by fund Microfiche-3 <br /> years. <br /> MISCELLANEOUS Used to reconcile actual billing/payments Bi-monthly 3 years, <br /> ACCOUNTS to data processing totals. <br /> RECEIVABLE-edit proof <br /> MISCELLANEOUS Lists all activities to account receivable Annually 5 years <br /> ACCOUNTS ledger for FY. <br /> RECEIVABLE-Year to <br /> date <br /> MUNICIPAL UTILITY Lists daily receipts to Munidpal Util~ Receipt date 3 years <br /> ACCOUNTS-Payments accounts by account number. <br /> MUNICIPAL UTILITY Lists deposits to municipal utility Receipt date 3 years <br /> ACCOUNTS-Deposit accounts. <br /> Reports <br /> <br /> <br />