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City of Santa Ana CLERK OF THE COUNCIL Resolution 96-088 <br />Records Retention Schedule Page B-3 of B-11 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />CLERK LOGS - Log of Service-By Year Log of documents received by the Clerk as Folder Year 3 Yrs Documents are received <br />continued agent for the City and City Council including Date by the Clerk as a "pass- <br /> but not limited to summons, subpoenas, through" before they are <br /> appeals, Pemonnel Board findings, and other forwarded for disposition <br /> Clerk actions under vadous SAMC sections to the appropriate party. <br /> Also logs receipt of insurance cenYt'~cates for Clerk maintains log of <br /> certain activities which must be accepted by receipt of documents but <br /> the Clerk before being forwarded to the does not retain originals <br /> appropriate depts, as required by the SAMC: nor copies of documents. <br /> 1. Ice cream vendors to the Police Dept. per <br /> SAMC 36-462(c)(3) <br /> 2. Motion picture permits to the City <br /> Manager's Office per SAMC 10-3(a), 10-4, <br /> and 10-4(a) <br /> 3. Newsboxes to the Public Works Agency <br /> per SAMC 33-154 <br /> 4. Parades to the Office of the City Manager <br /> per SAMC 10-9(b) and 10-10(b) <br />COUNCIL MTG Agenda-By Year Original City Council Meeting Agenda filed by Folder Year 2 Yrs Hard copy <br />(Council calendar year Date <br />Meeting) <br /> CA-By Council Meeting Date Council Meeting Agenda packet materials, Council Meeting G.C. 50115 <br /> (Council Action) e.g., Requests for Council Action (RFCA's) Date <br /> and backup information on Council Agenda <br /> formerly BK-Book items which have CA designations; includes <br /> Appropriation Adjustments and budget <br /> backup documents <br /> <br /> <br />