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City of Santa Ana <br />Records Retention Schedule <br /> <br />Finance & Management Services <br /> <br />Resolufion 96-088 <br />Page F-9 of F-15 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />FINANCE & INTERNAL REVENUE Self-explanatory Following Hard copy-4 <br />MANAGEMENT SERVICE-Form 1099 & completion of years <br />SERVICES Form W-2 calendar year Microfilm-4 <br />(continued) years. <br /> ISSUE SLIPS-Fleet Parts ordered Date Issue 1 year <br /> Maintenance <br /> JOURNAL VOUCHERS Document used to manually post entries Beginning 3 years <br /> to general ledger/cost ledger, fiscal year Microfilm-3 <br /> years, <br /> LABOR-Labor distribution Lists labor charges by city department. Beginning Hard Copy-1 <br /> by department fiscal year year <br /> Microfiche-3 <br /> years. <br /> LABOR-Labor distribufion Lists labor charges by account number Beginning Hard copy-1 <br /> by fund and employee number, fiscal year year <br /> Microfiche-3 <br /> years, <br /> LABOR-Posfing Errors . Lists labor charges unable to post by Weekly Hard copy-1 <br /> account number and work order year <br /> number. Microfilm-3 <br /> years. <br /> LABOR-Monthly Lists actual payroll payments to Beginning Hard copy-2 <br /> Compensation employees by department, fiscal year years <br /> Distribution <br /> LABOR-Internal Se~ce - Lists labor charged for PWA Project Beginning Hard Copy-1 <br /> Fund 86- labor (PAY156) Mgmt, employees by account number, fiscal year year <br /> Microfilm-3 <br /> years. <br /> <br /> <br />