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City of Santa Ana <br />Records Retention Schedule <br /> <br />Finance & Management Sen/ices <br /> <br />Resolution 96-088 <br />Page F-11 of F-15 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />FINANCE & MUNICIPAL UTILITY Lists payments for municipal utility Receipt date 3 years <br />MANAGEMENT ACCOUNTS-Refund refunds. <br />SERVICES check register <br />(continued) <br /> MUNICIPAL UTILITY Lists balances of all municipal utility Monthly 3 years <br /> ACCOUNTS-Trial accounts. <br /> Balance <br /> MUNICIPAL UTILITY Miscellaneous computer reports relating Receipt date 3 years <br /> ACCOUNTS-Computer to municipal utility billings. <br /> Reports <br /> MUNICIPAL UTILITY includes water start-up notices, stop- Report date 2 yearn <br /> ACCOUNTS-Customer water notices, deposit slips, <br /> files investigations of water meter notices, <br /> and Meter Exchanges. <br /> MUNICIPAL UTILITY Computer reports detailing accounts Report date 3 years <br /> ACCOUNTS-Billing billed & respected charges. <br /> History Reports <br /> OVERHEAD Lists indirect costs & overhead charges End of fiscal Hard copy-1 <br /> DISTRIBUTION-Indirect by account number, year year <br /> Cost/Capital Project Micrefilm-3 <br /> years. <br /> PARAMEDIC-Daily Doc. prepared by Fire Dept. to inform Daily 2 years <br /> incident report Accounting to send paramedic billing. <br /> PARAMEDIC-end of Self-explanatory Daily 2 years <br /> month report Micrefilm-3 <br /> years. <br /> <br /> <br />