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City of Santa Ana <br />Records Retention Schedule <br /> <br />PERSONNEL SERVICES <br /> <br />Resolution 96-088 <br />Page I-2 of 1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />AIR QUALITY Emergency Episode Log and actions taken on forecasts Date of Episode 2 years SCAQMD <br />PROGRAM Alert of air quality as provided by Air RegulalJon VII, <br />(continued) Quality Management Distdct Rule 707 <br /> (AQMD). Filed chronologically. <br />BILLINGS Medical/Dental Individual medical/dental insurance Date Received 3 years Department <br /> Insurance Carder carrier billings, arranged defined <br /> chronologically by month within each <br /> provider's file. <br /> Unemployment Ins. UI quarterly bills from State of Date Received 3 years Department <br /> California Employment defined <br /> Development Department, and <br /> summaries of payments made by <br /> the City of Santa Ana. Kept in <br /> chronological order. <br />CONTRACT FILES** Dental Official annual dental insurance Contract Microfilm & destroy Department <br /> contract files, arranged Expiration Date hard copy after 3 defined <br /> chronologically by insurance carder, yrs; keep m/f <br /> permanent. <br /> Life Official annual life insurance Contract Microfilm & destroy Department <br /> contract files, arranged Expiration Date hard copy after 3 defined <br /> chronologically by insurance carder, yrs; keep <br /> permanent. <br /> LTD Insurance Official annual Long-Term Disability Contract Microfilm & destroy Department <br /> (LTD) contract files, arranged Expiration Date hard copy after 3 defined <br /> chronologically by insurance carder, yrs; keep rn/f <br /> permanent. <br /> Medical Official annual medical insurance Contract Microfilm & destroy Department <br /> contract files, arranged Expiration Date hard copy after 3 defined <br /> chronologically by insurance carder, yrs; keep m/f <br /> permanent. <br /> <br /> <br />