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City of Santa Ana PERSONNEL SERVICES Resolution 96-088 <br />Records Retention Schedule Page I-5 of 1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />JOB BULLETINS Master Copies Originals of master copies of job Date bulletin Microfilm and Department <br /> bulletins tiled numerically by year, posted destroy hard copy defined <br /> after 5 yrs; keep <br /> m/f permanent. <br /> Historical Files Includes job bulletins, past and Date first bulletin Ongoing; when Department <br /> present. One copy of every past for a class is deleted defined <br /> bulletin and supplemental c[ass'~lica~on is records are <br /> application form is retained. Each posted segregated and <br /> time a new bulletin is printed, a copy may be <br /> is acco-clipped to the folder and microfilmed. <br /> extra copies are put in the file. Filed <br /> alphabetically by job classification <br /> title. <br />JOB Classification/ Basis for salary rates, job Date study 10 years Department <br />SPECIFICATIONS Compensation Study descriptions. Arranged completed detined <br /> Records alphabetically by classification title. <br /> Full-Time Positions Historical collection of job descdp- Date job Ongoing; when Department <br /> tions as changed over time for City classification class is deleted defined <br /> of Santa Ana full-time job deleted records are <br /> classifications, segregated and <br /> may be <br /> microtilmed. <br /> League of Cities Preparation files and tinal copies for Survey Two years Department <br /> Benchmark and League of Cities. completion date detined <br /> Benet'~s Survey <br /> Part-time/Temporary Background material and final job Date job Permanent Department <br /> Positions description for all part-time and classification detined <br /> seasonal positions, arranged in deleted <br /> alphabetical order. <br /> <br /> <br />