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City of Santa Aha PERSONNEL SERVICES Resolution 96-088 <br />Records Retention Schedule Page 1-11 of 1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />OFFICIAL Medical Leave of Leave of Absence forms used in the EE separation/ 30 yrs total; US OSHA 29 <br />PERSONNEL FILES Absences (Including documentation of medical leave termination date microfilm and CFR 1910.20 <br />(continued) Pregnancy Leave and (including pregnancy leave and destroy hard copy <br /> Family and Medical Family and Medical Leave). after 5 yrs; keep <br /> Leave). ** m/f 27 yrs. <br /> Miscellaneous Documents not specifically EE separation/ If medical-related, Medical related <br /> Documents mentioned but kept in official termination date 30 yrs ( 5 yrs as - US OSHA 29 <br /> pemonnel file. hard copy; CFR 1910.20; <br /> microfilm - keep non-medical <br /> perm.); non- related - 29 <br /> medical, CFR 1602.30- <br /> 5 years ***/ .32. <br /> 3 years* <br /> Notice of Separation Form completed by employee EE separation/ 5 years ***/ 29 CFR <br /> and/or department indicating termination date 3 years * 1602.30-.32 <br /> effective date of separation, last day <br /> on the job, reason for separation, <br /> etc. <br /> Oath of Office Form completed and signed by EE separation/ 29 CFR <br /> employee affirming allegiance to the termination date 1602.30-.32 <br /> Constitution of the United States and <br /> the Constitution of the State of <br /> California. <br /> Outside Employment Form submitted by employee for EE separation/ 29 CFR <br /> approval for employee to be termination date 1602.30-.32 <br /> engaged in outside employment. <br /> <br /> <br />