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City of Santa Ana PERSONNEL Resolution 98-088 <br />Records Retention Schedule Page 1-15 of 1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />RECRUITMENTS Certification Folder - Lists following information regarding Date request for 2 years Department <br />(continued) Tracking each full-time request for certification certification defined <br /> received: date received, dept., received <br /> position, replacement name, reason <br /> for request, date to analyst, date to <br /> C.M., date approved. <br /> Eligible List Cards Active and inactive listings of Earlier of eligible 20 yrs total; Department <br /> person(s) eligible for referral to list expiration microfilm and defined <br /> departments to fill vacancies. Active date or eligible destroy hard copy <br /> cards are kept separate from list abolishment after 5 yrs; keep <br /> inactive cards. Both sets of cards date m/f 15 yrs. <br /> are kept in alphabetical order <br /> according to classification. <br /> Ethnicity Stubs From employment applications Earlier of date 3 years* 29 CFR <br /> submitted at recruitment time, eligible list 1602.30-.32 <br /> arranged in boxes in recruitment established or <br /> order number and alphabetically by date recruitment <br /> applicant last name within the cancelled <br /> recruitment order grouping. Kept for <br /> outreach purposes. <br /> Examination Answer Examination answer sheets Earlier of date 3 years* 29 CFR <br /> Sheets completed by applicants during eligible list 1602.30-.32 <br /> testing process and other testing established or <br /> materials, Arranged in folders in date recruitment <br /> alpha order by title of examination, cancelled <br /> u <br /> <br /> <br />