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City of Santa Ana PERSONNEL <br />Records Retention Schedule Page 1-16 of 1-22 <br /> <br />c_.~ RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />~o CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />Z <br />O <br />~ECRUITMENTS Examination Files Recruitment examination file folders Earlier of date 3 years* 29 CFR <br />,~3ntinued) arranged alphabetically according to eligible list 1602.30-.32 <br /> classification title, established or <br />o date recruitment <br />o~ cancelled <br /> Official Eligible Lists Eligible lists signed by City Manager. Eadier of date 3 years* 29 CFR <br /> Lists of individuals placed on an eligible list 1602.30-.32 <br /> eligible list card for hiring purposes established or <br /> (copies only - original signed eligible date recruitment <br /> lists are with recruitment file folder cancelled <br /> (according to classification title)). <br /> Arranged in alpha order within file <br /> folders arranged by year. <br /> Testing Materials Contains historical data, used for Date eligible list 3 yrs or as long as Department <br /> testing candidates, arranged in alpha established useful, whichever defined <br /> order by job title, is longer. <br />REIMBURSEMENT Flexible Spending, Official records of reimbursement for Date Received 3 years Department <br />RECORDS Section 125 Flexible Spending, Section 125 defined <br /> Participants ** participants, arranged <br /> chronologically by month and year, <br /> and alphabetically by employee <br /> name within each monthly file. <br />REPORTS- Accruals - payroll Monthly payroll accrual computer- Date received 3 years Department <br />COMPUTER generated reports, defined <br />GENERATED <br /> <br /> <br />