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City of Santa Ana PERSONNEL <br />Records Retention Schedule Page I-2 of 1-22 <br /> <br />·~ RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />, o= CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />',z <br />O <br />~IR QUALITY Emergency Episode Log and actions taken on forecasts Date of Episode 2 years SCAQMD <br />gROGRAM Alert of air quality as provided by Air Regulation VII, <br />~continuod) Quality Management District Rule 707 <br />~ (AQMD). Filed chronologically. <br />BILLINGS Medical/Dental Individual medical/dental insurance Date Received 3 years Department <br /> Insurance Carrier carrier billings, arranged defined <br /> chronologically by month within each <br /> provider's file. <br /> Unemployment Ins. UI quarterly bills from State of Date Received 3 years Department <br /> California Employment Development defined <br /> Department, and summaries of <br /> payments made by the City of Santa <br /> Ana. Kept in chronological order. <br />CONTRACT FILES** Dental Official annual dental insurance Contract Microfilm & destroy Department <br /> contract files, arranged Expiration Date hard copy after 3 defined <br /> chronologically by insurance carrier, yrs; keep m/f <br /> permanent. <br /> Life Official annual life insurance contract Contract Microfilm & destroy Department <br /> files, arranged chronologically by Expiration Date hard copy after 3 defined <br /> insurance carrier, yrs; keep m/f <br /> permanent. <br /> LTD Insurance Official annual Long-Term Disability Contract Microfilm & destroy Department <br /> (LTD) contract files, arranged Expiration Date hard copy after 3 defined <br /> chronologically by insurance carrier, yrs; keep m/f <br /> permanent. <br /> Medical Official annual medical insurance Contract Microfilm & destroy Department <br /> contract files, arranged Expiration Date hard copy after 3 defined <br /> chronologically by insurance carrier, yrs; keep m/f <br /> permanent. <br /> <br /> <br />