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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 $65,000, or actual allowable costs, whichever is less. 18.2 Allowable Costs: During the term of this Agreement, COUNTY shall pay CONTRACTOR monthly in arrears, for actual allowable costs incurred and paid by CONTRACTOR pursuant to this Agreement, as defined in OMB Circular A-87 or as approved by ADMINISTRATOR. However, COUNTY, in it sole discreti6n, may pay CONTRACTOR for anticipated allowable costs that will be incurred by CONTRACTOR for June 2004, during the month of such anticipated expenditure. 18.3 Claims: 18.3.I All claims must be submitted monthly by CONTRACTOR on a form approved by ADMINISTRATOR. All claims submitted to COUNTY must be supported with source documents including, inter alia, a monthly statement of services, general ledgers, supporting journals, time sheets, invoices, canceled checks, receipts, and receiving records, some of which may be required to be copied and submitted with each monthly invoice. Source documents that CONTRACTOR must submit with each monthly invoice shall be determined by ADMINISTRATOR and/or COUNTY's Auditor-Controller. CONTRACTOR shall retain all financial records in accordance with Paragraph 24 (Records, Inspections, Audits) of this Agreement. 18.3.2 Payments should be released by COUNTY within a reasonable time period of approximately thirty (30) days after receipt of a correctly completed claim form and required supporting documentation. 18.3.3 Final Claim/Settlement: 18.3.3.1 Any and all claims must be received by ADMINISTRATOR no later than August 30, 2004 at 5:00 p.m., said date being approximately sixty (60) days after termination of this Agreement. Claims received after this date and time may not be reimbursed. ADMINISTRATOR may, in its sole discretion, modify the date upon which the final claim must be (WSH0403) 24 of 37