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E. County shall conduct an ongoing assessment of the housin~ assistance and <br />supportive services required by the participants in the p/'ogram. <br /> F. County shall assure the adequate provision of supportive services to the <br />participants in the program; and <br /> G. County shall comply with such other terms and conditions, including record <br />keeping and reports for program monitoring and evaluation purposes, as HUD may establish <br />for purposes of carrying out the program in an effective and efficient manner. Quarterly <br />progress reports will be submitted by County within forty-five (45) days after the quarter <br />ends in a form consistent with HUD publication HUD-40110-C (11/97) or any other form <br />that HUD may require. These reports shall include copies of all Requests For Proposals <br />(RFPs) released by County pursuant to this Agreement, copies of contracts between County <br />and service providers, as well as a summary of program budgets and financial disbursements <br />made under the terms of this Agreement. <br /> H. "Contract Officers" means the County's Health Care Agency Contract <br />Development and Management Manager or designee and the City's Housing and <br />Neighborhood Development Manager. <br /> <br />II. BUDGET <br /> <br /> A. The following budget is an estimate only, of the costs of providing the services <br />hereunder. This budget may be modified by mutual written agreement of the Contract <br />Officers. The maximum obligation hereunder is $524,000. <br /> <br />Supportive Social Services <br />Administration <br /> <br />$484,700 <br /> 39,300 <br />$524,000 <br /> <br /> B. Any funds not expended by the County by June 30, 2004 must be returned to the <br />City within thirty (30) days of termination of this Agreement. <br /> <br />III. PAYMENTS/COST REPORT <br /> <br />A. City shall pay County for the actual costs of providing the services hereunder, <br />whether provided directly by County or its subcontractors, provided, however, the total of all <br />payments to County shall not exceed the Maximum Obligation as specified hereinabove. <br /> <br />B. County shall invoice City quarterly, in arrears, based on the actual cost of providing <br />and contracting for the services hereunder. County shall make its best effort to submit each <br />invoice within ninety (90) days after the end of each quarter. City shall pay County no later <br />than thirty (30) days following receipt of such invoice. Quarterly payments are interim <br />payments only, and are subject to final settlement and reconciliation to the final Cost Report <br />submitted by County. <br /> <br />C. All billings by County shall be accompanied by source documentation including, but <br />not limited to, journals, time sheets, canceled checks, invoices and records of services <br />provided. <br /> <br />2 <br /> <br /> <br />