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cluding safe work practices and clearance, and confirmation <br />of clearance; and (iv) ongoing maintenance, as and if appli- <br />cable for multifamily properties. <br />(ii) In this regard SUBRECIPIENT shall track information on <br />all persons/households assisted and the housing units assisted <br />with the ESG FUNDS. Attachment No. 5 hereto is a sample <br />form for tracking persons/households and housing units as- <br />sisted with the ESG FUNDS. All categories of information set <br />forth in such tracking form shall be prepared and submitted to <br />the CITY with the April 15 quarterly report. <br />(iii) In the event that such information and reports are not com- <br />plete and reasonably satisfactory information submitted in order <br />for CITY staff to review and evaluate compliance with applica- <br />ble ESG REGS and LBP Regs., then the final quarterly dis- <br />bursement payment shall be withheld from the <br />SUBRECIPIENT. <br />(iv) Documentation of clearance confirmation as provided <br />herein. <br />(2) Reports <br />(i) Payment Request. Concurrently with the submittal of each <br />quarterly report, on or before the 15th day of October, January, <br />April and July, SUBRECIPIENT shall submit both: an original <br />invoice and true copies of invoices, receipts, agreements or <br />other documentation supporting and evidencing how the ESG <br />FUNDS have been expended during the applicable quarter. <br />(ii) Quarterly Activity Report: Including in such reports <br />evidence of compliance with all applicable provisions of Title X <br />and the LBP Regs, in p articular S ubpart K and, a s applicable <br />Subpart J, as further described in subsection (d) hereinafter, and <br />Subpart M, if SUBRECIPIENT provides long term tenant -based <br />rental assistance. SUBRECIPIENT agrees to provide CITY with <br />written cumulative (year-to-date) reports of its activities on or <br />before the 15th day of October, January, April and July for the <br />period beginning July 1, 2003 and through and including the <br />previous three-month reporting period setting forth the activities, <br />program accomplishments, new program information and year-to- <br />date program statistics on expenditures, caseload and activities. <br />When appropriate, pictures should be included. <br />10 <br />