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I. Record Keeping/Report'mg. SUBRECIPIENT shall keep and maintain complete and <br />adequate records and reports to assist CITY in meeting and maintaining its record keeping <br />responsibilities under the CDBG REGS, including the following: <br /> <br />( 1 ) Records <br /> a. Documentation evidencing program income requirements in <br />conformity with 24 CFR 570.504(b((2)(i), (ii) and 24 CFR 570.503(b)(3) and 24 <br />CFR 570.208(a)(2)(B) of the income level of persons and/or families participating <br />in or benefiting by the SUBRECIPIENT program. <br /> <br /> b. Documentation of the number of persons and/or families participating <br />in or benefiting by the SUBRECIPIENT program. <br /> <br /> c. Household information shall include number of persons, identification <br />of head of household, race/ethnicity, and income verification. <br /> <br />d. Documentation of all CDBG FUNDS received from CITY. <br /> <br /> e. Documentation of expenses as identified in the Budget Proposal, <br />including evidence of incurring the expense, invoices for goods or services, copies <br />of any and all contracts or documentation pertaining to costs for subcontractors, <br />plus all other invoices for which CDBG FUNDS were expended, and any payments <br />therefor. <br /> <br /> f. Any such other related records as CITY shall reasonably require or as <br />required to be maintained pursuant to the CDBG REGS. <br /> <br />(2) Reports <br /> <br />(i) Payment Request. Concurrently with the submittal of each <br />quarterly report, on or before the 15th day of October, January, <br />April and July, SUBRECIPIENT shall submit both: an original <br />invoice and true copies of invoices, receipts, agreements, copies <br />of any and all contracts or documentation pertaining to costs for <br />subcontractors or other documentation supporting and <br />evidencing how the CDBG FLrNDS have been expended during <br />the applicable quarter. <br /> <br />(ii) Quarterly Activity Report: SUBRECIPIENT agrees to keep monthly <br />records of all ethnic and racial statistics of persons and famihes benefited by <br />SUBRECIPIENT in the performance of its obligations under this Agreement, <br />including, but not limited to, the number of low and moderate income persons <br />and households assisted in accordance with federal income limits, the number <br />of female heads of households assisted, new program information and year-to- <br />date program statistics on expenditures, caseload and activities. <br /> <br />4 <br /> <br /> <br />