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RESPONSIBILITES OF CITY <br />a. Documents. CITY will, upon request, provide CONTRACTOR with copies <br />of existing drawings, maps, and other existing information relevant to the Services to be <br />performed as may be readily available to CITY. <br />b. Authorized Representative. The Executive Director or his designee shall <br />serve as CITY's Authorized Representative to coordinate, oversee and approve the Services <br />provided by the CONTRACTOR. The Executive Director or his designee is authorized to <br />give and receive any notices required herein and to terminate this Agreement as provided <br />herein. <br />C. Research of CITY Records. CITY will assist CONTRACTOR in researching <br />the Department's record data pertaining to CITY's facilities. <br />d. Review of CONTRACTOR's Work Product. CITY will <br />review the Services provided by CONTRACTOR and comment as appropriate, in CITY's <br />opinion. <br />6. COMPENSATION AND PAYMENT <br />a. City agrees to pay, and Contractor agrees to accept as total payment for its <br />services, the rates and charges identified in Exhibit B. The total sum to be expended under <br />this Agreement, shall not exceed $100,000.00 during the term of this Agreement. <br />b. At any time, CONTRACTOR may propose changes to the rates and changes <br />in Exhibit B by giving CITY forty five (45) days prior written notice of the proposed rates. <br />The existing rates and changes shall remain effective for any work requested by CITY prior <br />to CITY's receipt of notice of the proposed rates. No increase in rates and changes shall be <br />effective until and unless made in writing executed by the Executive Director of the Public <br />Works Agency and the City Attorney. <br />C. Payment by City shall be made within thirty (30) days following receipt of <br />proper invoice evidencing work performed, subject to City accounting procedures. Payment <br />need not be made for work which fails to meet the standards of performance set forth in the <br />Recitals which may reasonably be expected by City. <br />d. CONTRACTOR shall submit to CITY on a monthly basis an <br />accurate accounting of the Services performed by CONTRACTOR and a progress report <br />showing the status of completion of the work and related expenditures. <br />e. CONTRACTOR agrees to submit to CITY on a monthly <br />basis a listing of the actual expenses incurred in each item of work. Said submittal will also <br />include the forecasted cost for each item for the upcoming month. <br />