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to ascertain the eligibility of the intended course of instruction for reimbursement <br />under the provisions of this policy prior to the inception of the course or <br />disbursement of personal funds. <br /> <br />The employee will submit his or her copy of the approved application to the <br />Personnel Services Department within three (3) months after he or she has completed <br />the course and received his or her final grade. Such employee must include official <br />verification of his or her final grade with appropriate receipts for tuition and textbook <br />costs. These will be returned to the employee upon request. Applications not <br />submitted to the Personnel Services Department within three (3) months following <br />completion of the course become void. <br /> <br />Upon receipt of the application and required documentation, the Personnel Services <br />Department will determine whether the completed course of instruction is compatible <br />with the provisions of this Article and will compute the amount of reimbursement, <br />authenticate the application and forward it to the employee's Department Head. <br /> <br />The Department Head will then authorize the Finance & Management Services <br />Department to reimburse the employee the approved amount out of the budget of the <br />department concerned. <br /> <br />32 <br /> <br /> <br />