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<br />Spec #03. 027 <br /> <br />I. Monthly inspection system covering all the services listed in Section 5 of this RFP. It <br />shall specify each office, room and/or general area listed in this RFP and its observed <br />state of cleanliness. <br /> <br />2. Methods for identifying and correcting deficiencies in quality of service. <br /> <br />3. Proposer shall maintain a file of inspections conducted and when applicable, take <br /> <br />corrective action. A copy of each inspection and documented corrective action shall <br /> <br />be delivered to the Property & Facilities Manager within seven (7) calendar days <br />ITom the date of the inspection. This collected data shall become part of a general <br />database used by the proposer as a basis for establishing and modifying maintenance <br /> <br />procedures. <br /> <br />6.2 <br /> <br />Oualitv Assurance: The Property & Facilities Manager shall monitor the Proposer's <br />performance using the agreed upon inspections, standards and schedule as outlined in this <br /> <br />RFP. The Police Department staff shall conduct facility inspections and cleaning <br />deficiencies will be noted. A copy of this facility inspection shall be given to the <br />Proposer's on-site supervisor within seven (7) calendar days of the inspection to allow for <br />correction of any noted areas not being cleaned to the levels described in Section 5 of this <br />RFP. If continued deviation from performance standards occur an Agreement <br />Discrepancy Letter (Exhibit C) shall be prepared by the Property & Facilities Manager <br />and issued to the Proposer. Upon receipt of an Agreement Discrepancy Letter, the <br />Proposer shall respond in writing to the Property & Facilities Manager within five (5) <br />business days acknowledging the reported problem and presenting a program for <br /> <br />immediate correction or presenting contrary evidence. <br /> <br />7.0 <br /> <br />ANCILLARY FACILITY INFORMATION <br /> <br />J. <br /> <br />There are approximately 725 police department and jail facility perimeter <br />windows to be cleaned (interior of the window only). <br /> <br />Page 28 of 49 <br />