Laserfiche WebLink
H. CONTRACTOR agrees that no participant(s) shall commence training prior to the <br />approval of funding pursuant to Section 123 of the Act. <br />I. CONTRACTOR agrees to maintain such records and submit such reports, data and <br />information, on the form and containing such information, at such times as CITY may request or <br />require regarding the performance of CONTRACTOR'S services or activities, costs or other data, <br />including but not limited to, participants' attendance, payroll records and job duty statements. <br />CONTRACTOR agrees to forward to the SAWC Administrative Office, 1000 East <br />Santa Ana Blvd., Suite 200, Santa Ana, California 92701 a completed Workforce Investment Act <br />Enrollment/Registration form (WIA EWIE) within 5 days of approval of WIA Youth Application; <br />Workforce Investment Act Goals (WIA EWIG) within 15 days of enrollment date; Workforce <br />Investment Act Exit (WIA EWIT) within 10 days of completion/termination of active enrollment of <br />trainee; and the Workforce Investment Act Follow -Up Information (WIA EWIF) within 10 days <br />following 30, 60, 90,180, 270, and 360 days of placement. <br />CITY, the State of California and the United States government and/or their <br />representatives shall have access for purposes of monitoring, auditing and examining of <br />CONTRACTOR'S activities, performance, books, documents, papers, and records of CONTRACTOR <br />subcontractors, bookkeepers and accountants, and employees and participants related to this <br />Agreement. Such agencies or representatives shall also schedule on -site monitoring in their discretion. <br />Monitoring activities may also include, but are not limited to, questioning employees and participants <br />and entering any premises or onto any site in which any of the services or activities funded hereunder <br />are conducted or in which any of the records of CONTRACTOR are kept. Nothing herein shall be <br />construed to require access to any privileged or confidential information as set forth in federal or state <br />law. <br />In the event CONTRACTOR does not make the above -referenced documents available <br />within the City of Santa Ana, California, CONTRACTOR agrees to pay all necessary and reasonable <br />expenses incurred by CITY in conducting any audit at the location where said records and books of <br />account are maintained. <br />All accounting records and evidence pertaining to all costs of CONTRACTOR and all <br />documents related to this Agreement shall be kept available at the location where CONTRACTOR <br />conducted the program, as well as in the County of Orange, for the duration of this Agreement and <br />thereafter for three (3) years after completion of an audit. Records which relate to (a) complaints, <br />claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) <br />costs and expenses of this Agreement to which CITY, the State of California or the United States <br />Government take exception, shall be retained beyond the three (3) years until resolution of disposition <br />of such appeals, litigation, claims, or exceptions. <br />J. Without prejudice to any other section of this Agreement, CONTRACTOR <br />shall, where applicable, maintain the confidential nature of information provided to it concerning <br />participants in accordance with the requirements of federal and state law. Notwithstanding the <br />foregoing, CONTRACTOR agrees to submit to CITY, the State of California and/or the United States <br />Government or their representatives, all records requested for administrative purposes, including <br />audits, examinations, monitoring and verification of records submitted by CONTRACTOR, costs <br />incurred and services rendered hereunder. <br />K. CONTRACTOR agrees to complete in triplicate, a monthly Invoice/Voucher on <br />Page 3 of 15 <br />