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REQUEST FOR <br />COUNCIL ACTION <br /> <br />CITY COUNCIL MEETING DATE: <br />JANUARY 5, 2004 <br /> <br />TITLE: <br />CONTRACT RENEWAL FOR <br />ROCK, SAND, <br />AGGR~-GATE BASE <br /> (SPEC. NO. 02-158) <br /> <br /> CITY MANAGER <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />APPROVED <br /> [] As Recommended <br /> r~ As Amended <br /> C~ Ordinance on Ist Reading <br /> [] Ordinance on 2nd Reading <br /> r~ Implementing Resolution <br /> C] Set Public Hearing For <br /> <br />CONTINUEDTO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br /> Renew the contract with West Coast Sand & Gravel <br /> aggregate base material for a one-year period in an <br /> exceed $127,218. <br /> <br />for rock, sand and <br />annual amount not to <br /> <br />DISCUSSION <br /> <br />The Public Works Agency performs maintenance and repair on the City's <br />streets. In order to perform these duties, the agency requires an <br />assortment of road materials. Rock, sand and aggregate base materials <br />are used as backfill when repairing any asphalted surface. <br /> <br />On January 21, 2003, the City Council awarded a contract to West Coast <br />Sand & Gravel for a one-year period with provision for three one-year <br />renewals. West Coast Sand & Gravel continues to maintain the lowest <br />prices available, although requesting an average price increase of four <br />percent. The vendor has performed satisfactorily during the past <br />contract period, and staff recommends the first renewal of the contract. <br /> <br />FISCAL IMPACT <br /> <br />Funds are available in the Public <br />Maintenance, and Water Construction <br />64-575-6391, and 66-578-6633). <br /> <br />Public Works Agency <br /> <br />JGR/WO/02-158-R. 9 <br /> <br />Works Sewer Services, Water Systems <br />accounts (account nos. 56-575-6391, <br /> <br />Executiv~Director <br /> <br /> Finance & Mgmt. Se.v 22 .nC <br />Page 17 <br /> <br /> <br />