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REQUEST FOR <br />COUNCIL ACTION <br /> <br />~ITY COUNCIL MEETING DATE: <br /> <br />FEBRUARY 2, 2004 <br /> <br />TITLE: <br />AGREEMENT WITH THE PHOENIX <br />GROUP TO PROVIDE AUTOMATED <br />PARKING CITATION SYSTEM <br /> <br />CITY MANAGER <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />APPROVED <br /> <br />[] As Recommended <br />[] As Amended <br />[] Ordinance on 1s' Reading <br />[] Ordinance on 2nd Reading <br />[] Implementing Resolution <br />[] Set Public Hearing For <br /> <br />CONTINUEDTO <br />FILENUMBER <br /> <br />RECOMMENDED ACTION <br /> <br /> Direct the City Attorney to prepare and authorize the City Manager and the <br /> Clerk of the Council to execute an agreement with the Phoenix Group to <br /> provide an Automated Parking Citation System in an amount not to exceed <br /> $120,000. <br />~ISCUSSION <br /> <br />The Police Department exclusively utilizes a "hard copy" system for issuing <br />and processing parking citations. The proposed automated parking citation <br />system will allow traffic officers to utilize handheld automated devices to <br />issue citations, and allow for these citations to be processed digitally. <br />The automated parking citation system will streamline and expedite the <br />issuance and processing of parking citations. <br /> <br />On August 8, 2003, the City issued a Request for Proposal (RFP) to provide <br />for an Automated Parking Citation Processing System. RFP's were mailed to <br />vendors and six proposals were received. City staff from the Police <br />Department, City Finance and Treasury Departments evaluated the proposals. <br />The proposals were evaluated based on responsiveness, quality of past <br />products, service experience, the ability to provide a system that is <br />capable of integrating with the current Cross Roads software used by the <br />City, as well as level of services proposed and financial stability. <br />Staff's evaluation determined that the proposal submitted by the Phoenix <br />Group met all the requirements of the RFP and recommend entering into an <br />agreement. <br /> <br /> <br />