A-2003-116 - Laserfiche WebLink

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regulations relating thereto, CONTRACTOR shall immediately make good- faith efforts to gain compliance with local, state or federal rules and regulations following written notification of said violation(s) from the CITY or other authorized citing agency. CONTRACTOR shall notify CITY immediately of any pending violations. Failure to notify CITY of pending violations, or to remedy such known violation(s) shall result in termination of grant funding hereunder. CONTRACTOR must make all corrections required to bring the facility/property into compliance with the law within sixty (60) days of notification of the violation(s); failure to gain compliance within such time shall result in termination of grant funding hereunder. D. All funds received by CONTRACTOR from CITY pursuant to this Agreement shall be separately accounted for apart from any other funds of CONTRACTOR, or of any principal or member of CONTRACTOR. CONTRACTOR agrees that if CONTRACTOR receives $300,000 or more in any Federal funds, CONTRACTOR shall have an annual audit conducted by a certified public accountant in accordance with the standards as set forth and published by the United States Office of Management and Budget Circular A-133. CONTRACTOR shall provide CITY with a copy of said audit by October 1 of the year following the program year in which this Agreement is executed. E. CONTRACTOR shall keep records of all funds received from CITY under the terms and conditions of this Agreement in accordance with the procedures set forth in the "Agreement Accounting and Administrative Handbook", a copy of which shall be provided to CONTRACTOR by CITY. CITY, SAEC and the United State Government and/or their representatives shall have access for purposes of monitoring, auditing, and examining CONTRACTOR's activities and performance, to books, documents and papers, and the right to examine records of CONTRACTOR's subcontractors, bookkeepers and accountants, employees and participants in regard to said program. CITY, SAEC and the United States Government and/or their representatives shall also schedule on-site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and participants in said program and entering any premises or any site in which any of the services or activities funded hereunder are conducted or in which any of the records of CONTRACTOR are kept. Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. In the event CONTRACTOR does not make the above-referenced documents available within the City of Santa Ana, California, CONTRACTOR agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. Page 2 of 14