06-26-1972 - Laserfiche WebLink

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BID AWARDS The following bid award was approved, on motion of Councilman Yamamoto, seconded by Councilman Patterson, and carried on a 6 - 1 vote, Councilman Herrin dissenting.' SPEC. 72-002 - Conversion of radio system; awarded contract to the RCA Corporation, Hollywood, as the only bidder complying with specifications; and rejected all other bids. On motion of Councilman Villa, seconded by Councilman Evans, and carried on a 6 - 1 vote, Councilman Markel voting NO, the following bid award was approved: SPEC. 72-004 - One Arts & Crafts Mobile Unit; and One Mobile Game Unit; awarded cnntract to the only bidder, R.G. Detmers & Associates, Inc., West Covina, on the total of $6,814. 50, exclusive of transportation, the City to make its ov~a transportation arrangements. BID AWARD Councilman Villa's motion to award LIABILITY INSURANCE the contract for Comprehensive Bodily Injury and Property Damage Liability Insurance to Harrison, Zeppegno & Bristol, Brokers, for a three-year period on the basis of an annual premium of $128,623, was seconded by Councilman Yamamoto. Mr. Jack Smith, Tausch Insurance Agency, stated that a binder has been issued to the City by Pacific Indemnity Company extending the present coverage to August 1st. The Mayor stated that if the contract were awarded for three years, and in the event there was an adjustment of premium at the end of one year, the City could go to bid at that time. Mr. Robert Brown, Vice President, Insurance Company ~f the Pacific Coast, stated that any company could cancel the policy because of poor e~perience; however, if the company has a three-year contract, they would be more inclined to keep the insurance in force, assuming that the second and third year premiums would compensate for the adverse loss experience; that in regard to the period of time allowed for preparation of bids, it was a short time; however, any company genuinely interested in the business could have prepared and submitted a bid in that time. In reply to a question from Councilman Patterson, Mro Brown stated that if the contract were awarded for a one- year period, his company would not rebid, but the specifications call for a three-year policy. Councilmen Evans and Patterson stated they would not support a three-year contract. The City Attorney stated that~ the representatives of the two companies that bid could voluntarily amend the specifications; otherwise, he would suggest rebid with new terms. Mayor Griset and Councilman Yamamoto stated they would not be in favor of awarding the contract for less than three years. Councilman Herrin stated that continuity is an important factor° Councilman Markel stated he believed the contract should be awarded without delay, but that eight days was not sufficient time to prepare a bid, and that he would be in favor of awarding the insurance to the low bidder for a period of one year. Councilman Patterson concurred, except he believed that for the purpose of continuity, the insurance should remain with the previous carrier for one more year, even though the broker has changed° CITY COUNCIL MINUTES -237- JUNE 26, 1972